Talmix Payments & Invoicing

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How it Works

Talmix acts as the payment processor for all projects on the Talmix platform, managing the invoicing and payment for clients and talent.

At the end of the project, the talent will need to close the project, the client will need to confirm that the work has been completed, and both parties must approve the final costs. The talent is responsible for ensuring that the client’s expectations are met, in line with the agreed deliverables and scope.

Once approved, Talmix will then invoice the client. Invoices will cover the cost of the talent’s services, the Talmix commission fee, and any agreed additional expenses.

We then require the talent to send an invoice, in line with the payment terms agreed, to invoices@talmix.com, in order to process payment.

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Submitting Invoices

Please submit to invoices@talmix.com with your Delivery Manager in Cc.

Upload the invoice in Document or PDF format. Please also include the Project Number in your invoice and email subject line when submitting.‍

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Address the invoice to:

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‍Invoicing structure

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• Project Number
• Company name / your name if a sole trader
• Billing address
• VAT number (if applicable)
• Company bank details including account number, sort code, and currency of account / your bank details if a sole trader
• If a non-UK or non-sterling denominated bank account, please provide the IBAN and SWIFT/BIC number
• Project title
• Summary of time spent and amount requested in the relevant currency
• Summary of expense amounts requested for reimbursement if applicable
• Your contact details including email and phone number.

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Payment will be made in either GBP, USD or EUR as agreed with the client.

We will always pay the talent in the currency that we bill the client. If you do not have a bank that supports that currency, there are a number of online FX platforms available, allowing you to manage multiple currencies.

Talmix will pay invoices within 60 days of the date of submission, subject to receipt of funds from the client, unless otherwise stated in your agreement.^‍

^{*Talmix Payment Policies may be updated from time to time.}

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Standard Payment Terms

All pricing and payment terms are agreed between the talent and client prior to commencing any project work.

You may request payment as follows:

For projects with a duration of one month or less, payment is made once the project is completed, and the client has confirmed that the work has been completed in line with the agreed scope of work.

For projects with a duration of more than one month, payment may be made on a monthly basis or on defined project milestones as agreed prior to commencing the project between talent and client. The client must approve any work completed prior to payment being released by Talmix.

If your agreement includes reimbursement of out of pocket expenses which are to be paid by Talmix on the client’s behalf, please ensure that the relevant receipts and summary of expenses are sent to the client for approval. Talmix do not review / approve expenses. These are wholly the responsibility of the client.‍

If you have any other Invoice queries, please contact accounts@talmix.com.

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Understanding worker classification

There are different regulations in different countries about how independent workers are classified, and classification checks may take place.

In the U.K, the responsibility for determining a contractor’s IR35 status lies with the end-user, with the liability shifting to the ‘fee-payer’ in the supply chain. The end client will have to issue a Status Determination Statement to the contractor, which makes their IR35 status clear (inside or outside the rules) and explains why.

If determined to be “within IR35”, worker is deemed to be employed for tax purposes. The fee payer will be responsible for processing and paying PAYE/NIC to HMRC.

Not sure what all this means? Ipse’s guide to IR35 covers everything in greater detail, from determining IR35 status, ensuring compliance and checking employing status for tax. Check it out here.

For contractor classifications across the rest of Europe, read this guide. For the US, every state has its own classification test to determine whether a worker is an employee or a contractor - read more on that in this guide.